Xero now reads your bills and receipts for you. Send a document in, and within about 30 seconds Xero pulls out the supplier, date, amounts and VAT, then suggests a transaction for you to check. This page shows you how, with examples you can click through.
Pick whichever suits the moment. Every route lands in the same Documents inbox.
These are example documents, not your data. Choose one, press Capture, and see what Xero extracts and what it asks you to do next.
Four everyday situations. Pick an answer to see why.
Snap receipts the day you get them. A weekly habit beats a shoebox at year end, and the original image is your record for HMRC.
Flat, well-lit photos and original PDFs read most accurately. Faded or crumpled till receipts may need more corrections.
Bills arrive as drafts. Glance at the supplier, VAT and account code, then approve. Xero learns from your corrections.
Send each document once, by one route. Xero flags likely duplicates and matches to existing transactions, but one route is cleaner.
Treat your forwarding email address like a password. Anything sent to it lands in your books.
Team members can be given upload-only access, so they can send in receipts without seeing the rest of your finances.